Your onboarding system sets the scene for new hires—if you’re organized, efficient, and provide meaningful onboarding activities that emphasize your company culture, you’ll make a good impression on new hires. To ensure your onboarding process is successful, we’ve put together the ultimate IT onboarding checklist so you can be prepared for new employees.

What to Do Before They Start

Onboarding starts long before a new hire’s first day. For the process to run smoothly, you should communicate technology expectations. Jump on a call or send them an email and make sure you cover the following:

  • Provide them with information about the hardware they’ll need and who will be providing it (e.g., laptop, phone, etc.)
  • Let them know what software they’ll be using and how to access it
  • Give them an overview of your network security protocols, such as Bring Your Own Device policies
  • Send instructions on setting up their accounts for email, chat, customer relationship management (CRM), project management, and any other tools they’ll be using

One of the most important parts of IT onboarding is making sure they have the tools they need to get their job done. If you’re providing hardware, like a laptop or monitor, simplify your onboarding process by working with a trusted hardware solutions partner, like TrinWare.

When you hire a new employee, you can let us know what kind of hardware your new hire needs. We will gather everything up—even send your swag for you—and ship it to your new employee.

Instead of spending your time and resources procuring, holding, handling, and shipping equipment, you can outsource the process to a hardware solutions partner and make your IT onboarding process much easier.

Their First Week

Follow this new employee computer checklist for the first week so you can help them get up and running right away.


  • Provide the new hire with their computer (laptop or desktop) and any other necessary hardware components, such as monitors, keyboards, mice, etc.
  • Ensure the computer is up to date with the latest software and hardware updates.
  • Give new hires access to the company’s networks, such as Wi-Fi.


  • Ensure all necessary software is installed on the computer before they start.
  • Set up any additional accounts they may need, such as an email address and access to other tools like customer relationship management (CRM) or project management software.
  • Install any security protocols they need, such as multi-factor authentication.

Their First Month

For the first month, continue to provide support and guidance as they become acclimated to their new role. Employees should be your best line of defense against cyberattacks and data breaches so encourage them to follow cybersecurity best practices.

  • Schedule regular check-in meetings with your new hire.
  • Introduce them to colleagues and help them build relationships in the office.
  • Have someone available who can provide IT support when needed.
  • Develop a plan for continued learning and training.
  • Provide ongoing feedback and support.

By following this IT onboarding checklist, you can set your new hire up for success from day one!

Simplify Your Onboarding With TrinWare

When hiring a new employee, you have a lot to think about. Make IT onboarding easier by working with a hardware solutions expert like TrinWare. We make it easy to procure, deploy, and manage hardware for your new hire.

You let us know what your employee needs and we send it right to their door. If your onboarding includes swag, we can procure and ship those items with your hardware. And when your employees decide to leave the company, we’ll take care of wiping it clean of personal data and having it ready for your next great hire.

Contact our team today to see how we can improve your onboarding process!